Electronic document management
VTB Registrar is a modern rapidly developing company targeted at meeting the requirements of investors, issuers and other interested persons . We assist in obtaining information ASAP. Development, expansion of electronic document turnover are among our priorities.
Availability of e-document turnover enables us to maintain high level of quality customer service, increases reliability and minimizes risks of registration system, considerably accelerates executing operations in the register and minimizes operational expenditure of professional participants of securities market.
Given development of e-document turnover in Russia VTB Registrar suggests that both nominal holders, and issuers and investors, and other interested persons should join mutual e-document turnover.
VTB Registrar was one of the first registrars to start e-document turnover (EDT) with the biggest nominal holders. At the moment, EDT is introduced with such nominal holders, as NPO of JSC NRD, Vnesheconombank, JSC Bank VTB, and many, many others.
It is necessary to pay attention to a number of cases, when EDM availability is obligatory.
So, for example, between the nominal holder and the registrar in case of verification, EDM has to be established.
Information exchange with the central depositary is executed on EDM grounds.
Interaction with the transfer agent is to be carried out in e- form.
There are 3 ways of the EDM-exchange - 2 of which - with use of EDMS of NRD:
- Use of EDM EDMS NRD as Transfer-Agent (http://www.nsd.ru/ru/workflow/registrars/tas/)
- Use of EDM EDMS NRD as "Transit system" (http://www.nsd.ru/ru/workflow/transit/).
The third way – Own EDMS of VTB Registrar based on use of Zenith portal system.
Here to transfer the link to Rules EDM http://vtbreg.ru/doc/Rules_EDO.pdf
To the attention of nominal holders
According to requirements of the Order of FFMS of Russia No.12-78/pz-n of 30.09.2012 and item 9 of Art. 8.5 of the Federal law "About securities market", and also according to item 2.5.3 of Provision on license requirements and conditions of the implementation of professional activity on securities market approved by the Order of FFMS of the Russian Federation of 20.07.2010 No. 10-49/pz-n between the Registrar and the Nominal holder electronic cooperation with use of electronic documents through System of electronic document turnover has to be established.
After the organization of the specified exchange it is possible to communicate in e- form, including
- cases of providing information on security holders, the record of executing rights the nominal holder carries out,
- in cases of providing the reference for verification within the Order of FFMS of Russia No. 12 - 78/pz - н - of 30.09.2012 and item 9 of Art. 8.5 of the Federal law "About securities market"
etc.
There are 3 ways of the EDM-exchange - 2 of which - with use of EDMS of NRD:
- use of EDM EDMS NRD as Transfer-Agent (http://www.nsd.ru/ru/workflow/registrars/tas/)
- use of EDM EDMS NRD as Transit system (http://www.nsd.ru/ru/workflow/transit/).
The third way – Own EDMS of the VTB Registrar based on Zenith portal system usage.
If suggested way of interaction - use of EDM EDMS NRD (on the Beam) as Transfer-Agent (http://www.nsd.ru/ru/workflow/registrars/tas/):
Before started to use EDM EDMS NRD, your company and JSC VTB Registrar have to execute an electronic and digital exchange of documents in the test mode. For this purpose we recommend to study the Instruction on testing on the official site of NPO of JSC NRD of www.nsd.ru and to report about the readiness to us. In the message it is necessary to specify the code in on the Beam.
Upon termination of testing procedure, your company has to forward to f JSC VTB Registrar the act of the beginning of works and the power of attorney to the person having the right to sign orders/documents within EDM NRD (these persons are owners of a key of the digital signature used in EDM NRD). The specified documents are required to testify the fact the legal fact of the beginning of EDM interaction, kind of EDM, identification of persons of the documents having the right to sign within EDM.
After obtaining the specified documents, JSC VTB Registrar, within the framework of contracts with NRD, executes required actions ( checks availability of the issuer interacting with NRD, connects your organization to ON "Zenith", used by the Registrar for the accounting of register keeping, etc.), signs in return the Act of the beginning of work, one copy of which along with the Power of Attorney specifying your representative right to sign orders within EDM NRD, to your company.
If suggested way of interaction - use of EDM EDMS NRD (ON the Beam) as Transit system:
Before using EDM EDMS NRD, your company and JSC VTB Registrar have to sign a relevant contract.
Then it is necessary to carry out an electronic and digital exchange of documents in the test mode. For this purpose we recommend to study the Instruction on testing on the official site of NPO of JSC NRD of www.nsd.ru. Upon termination of testing procedure, your company is expected to forward to JSC VTB Registrar the act of the beginning of works and the power of attorney on the person having the right to sign orders/documents within EDM NRD (these persons are owners of a key of the digital signature used in EDM NRD). The specified documents are required to testify the legal fact of the beginning of EDM interaction, kind of EDM, identification of persons of having the right to sign within EDM.
After obtaining the specified documents, JSC VTB Registrar makes necessary actions (in PO "Zenith", used by the Registrar for the accounting of register-keeping, etc.), signs in return the Act of the beginning of work , one copy of which along with the power of attorney to the person having right to sign orders within EDM NRD, is forwarded to your company.
To use of the third way of the EDM-exchange – it is necessary to examine Own EDMS of VTB Registrar which is based on use of Zenith portal system, to sign the contract, to join rules EDM VTB Registrar (are located on the site), to make the actions specified in Rules EDM.